What will we be learning?
In this video we’re going to be looking at User roles in WordPress. We’ll be talking about what the different User roles are, how we can use them, and how we personally use them on our own site. There are 5 user roles: Administrator, Editor, Author, Contributor, and Subscriber. We’ll be looking at how each of these roles can benefit us and how they can potentially be used when making a membership site.
Why are User Roles in WordPress important? How can I benefit from fixing my User Roles?
While there are many uses for User Roles in WordPress, one of the most useful aspects of User Roles is in creating a multi author blog or membership site. When creating a multi author blog, you have the ability to set different roles, to restrict who gains access to what. Only those who are administrators have the ability to change theme files or add plugins.
With a membership site, you have the ability to set subscriber roles to restrict visitors from accessing member only content.
So in the previous lesson we learned how to add menus and in this lesson we are going to be looking at how to add additional users. And so the first question you are probably asking is why do you ever want to add additional users to your website?
And so there is a number of reasons why you may want to do that. The first being if you want add other cores or if you want to have subscribers or additional editors. For example if you have guest bloggers or if you have a multi author blog. There is many reasons why you would potentially want to have additional users and I am going to show you exactly how to add those different users, specifically what are the different user roles?
Because I think that’s the most important part and why I wanted to make this specific lesson is that is actually adding the users is not difficult at all, but kind of specifying what these different user roles are, is actually extremely important because you want to restrict or grant certain types of access to different people.
So the first thing that we are going to be talking about is simply user roles. So what are the different user roles and we will see that there is five different types of user roles. There is a sixth one bit we won’t go into that one because it’s not as common. But the five that we will look at administrator, editor, author, contributor and a subscriber.
Now I will actually show you where that may be once we get to it. But first just let me talk about what you should and are. The first being the administrator role. So the administrator role is what you have actually once you first sign up for your wordpress website. It is gaining access to everything.
So literally anything that you would want to do, making any changes to your website, adding new posts, adding new pages, anything like that. You got to be having. You have to have the administrator access. We will contrast that to the editor, where all he can do is, he or she can do is publish and manage posts.
And so the difference between the administrator and the editor is, with the administrator you can add plugin, change the actual HTML of your theme, and change different aspects of your website that the editor wouldn’t be allowed to.
An editor is simply just. You can imagine kind of like, in a newspaper, it’s the one who is actually editing the articles making sure that they actually are in fact good, making small changes. Writing their own articles and then eventually publishing all of these articles.
And you will probably, if you look down at the third one which is the author. What’s the difference between and an editor and an author? I think that’s the most, kind of the hardest one to distinguish between. But really it’s quite simple as that.
An author, they can publish and they manage posts. However in the editor role, they publish and manage posts, it seems like it’s exactly the same but in the author, they are only managing their own posts. So you can’t edit any post of that somebody else wrote. You can only edit your own post.
And you can imagine, kind of in the same newspaper role, you have just a writer. A typical writer, a journalist. They’re going to be editing their own articles but they won’t be able to edit other people’s article. That’s not really their role. So that’s what you have in editor versus author.
A contributor is for example, say you have a guest post and you can do guest post in a variety of ways. You can either just accept them through email, you can accept them kind of through a contact form or you can actually have them actually sign up. Maybe if they are a regular contributor, they can sign up in the backend of wordpress and actually have an account with you, where they can write articles and send them to you.
And the difference with that is that they can’t actually publish it. So nothing that they write will ever go live until either the author, the editor or the administrator makes that public. And they actually publish the article. So that’s kind of the difference between a contributor and the above three.
And the final role is the subscriber role. And I think the vest way to actually explain what the subscriber role is, is by actually showing you how we utilise that on our website. And so one of the ways that you can use the subscriber role is for example, say they want to subscribe to your actual blog.
And they want to gain access to searching content or they want access to a core. Something that they have to actually log in to. But you want them to actually be able to edit or add anything to the website. They just want to be able to read kind of more password sensitive or user sensitive data. For in our case, how we use the subscriber role is in our free wordpress course.
So this the free wordpress course that you can sign up. And really all they do is they register for a free account and they put their email, username and password. And so we have a test account right now. And so when they log in, they have this login right here. And when they log in, they will gain access to actual course.
And so we are in the process of making it right now, but if you can imagine this wordpress course is what they can track kind of their progress along the way. So they can actually take this course and there will be a total of I don’t know how many lessons, but they can take this course and gain access to everything. And it can track each of their, every individual’s progress.
So for example we will take the first one. Hopefully it’s ready. But yeah, if there is a video here, they can mark it as complete. And so when they mark it as complete, then they can actually see that their progress has been completed and they actually have finished this particular lesson. So it’s a typical course that you would have.
And it allows people to track their progress. So that’s one way that you can use the subscriber role that allows you to really gain access and to kind of track individual progress or simply just give them access because they need a password or something like that. So the subscriber role is probably more generalised of what. Most people would generally use the subscriber role rather than the editor, the author, the contributor.
Those are things. It’s main if you have more than one individual writing for your blog or working on your website and things like that. Generally users can have an administrator and a bunch of subscribers, kind of, subscribers are kind of like blog subscribers and things like that.
So now that we actually have described what each of these are, the next thing that we are going to be looking at is actually how did we even add a new user? How do we add these new users and also user roles?
So what we are going to do is in our left. This is in the backend of wordpress. We are probably pretty familiar with this. We are just going to go into users and we are going to click on it and its going to show this menu right here. This window right here. We will see that the only user that is on this website right now, this is our demo website is the test account that we have.
The main administrator role account that we have. So we want to add a new user. What we are going to do is we are simply just going to fill all the details. It really does not matter, generally it’s going to send you an email to actually confirm, for example, you make a password right here and you can send this password to whatever email you have and so it generally should all be factual data.
We are just putting kind of example data. Obviously it’s not test dot com. And you just say what type of role they want. For example, if you wanted to make an actual editor. Somebody who is going to be actually editing posts that other people write.
Obviously if you an editor, you are probably going to have some type of contributor as well. So yeah, let’s say we have an editor. All we are simply going to do is we are going to add this new user. It will send them the account details, the username and password and we will see that now we have a new user and it’s an editor.
So now they can log in through the backend of wordpress. Remember, all the log ins are at your domain dot com slash wp das admin. And they can just log in there. What they will have, that’s a little bit different from what you will have. It’s that they won’t see all of these options.
Let’s actually see what they will see. So if log in like that, and we will log in, hopefully doesn’t. So it should work without an email confirmation. But you can see there is a lot, there is a lot less options that we can choose from. Like they can edit comments, they can add pages, they can add posts, and they can add new media which are pictures and things like that.
And they can change their own profile but, as you noticed, they can’t have any access to actual, the theme or the plugins or anything like that. All they can add are just basic posts and pages. And whatever is attributed with that like comments and media.
So I think the ability to kind of restrict access on this type of level is very very important for a website, especially if you bring on more individuals in the future, that’s one thing that wordpress does very well.
And so in the next lesson, what we are going to be looking at is actually searching and optimization or SEO essentials. And I am no SEO expert, so it’s just going to be kind of basics that you need to know as a new wordpress blogger. What are the type of tools which you use? I kind of told you some of the plugins in the past. But yeah, we will just look at kind of very basics of search engine optimization.